ELLICOTTVILLE CENTRAL SCHOOL

DISTRICT REQUESTS QUOTATIONS REGARDING THE LEASE OF ONE IC BUS CE3102, 66 PASSENGER SCHOOL BUS AND ONE IC BUS CE1911, 30 PASSENGER WHEELCHAIR EQUIPPED SCHOOL BUS. LEASE TERM WILL BEGIN ON DATE OF DELIVERY OF BUSES WHICH SHOULD OCCUR APPROXIMATELY OCTOBER 21, 2025 AND BE IN EFFECT THROUGH JUNE 30, 2030. ELLICOTTVILLE CENTRAL SCHOOL DISTRICT CHOOSES TO MAKE ONE LEASE PAYMENT UPON DELIVERY, AND FOUR SUBSEQUENT PAYMENTS FOR THE TERM OF THE LEASE. ELLICOTTVILLE CENTRAL SCHOOL DISTRICT REQUIRES THAT THE BUSES REQUESTED IN THIS BID BE DELIVERED WITHIN 30 DAYS OF THE RECEIPT OF ALL SIGNED LEASE DOCUMENTS. IF ANY BUSES ARE NOT DELIVERED BY THE TIME PERIOD SPECIFIED, THE SUCCESSFUL BIDDER MAY BE PENALIZED AT A RATE OF $150.00 PER DAY PER BUS FOR EACH SCHOOL DAY UNITS ARE NOT DELIVERED, READY FOR PRESENTATION FOR NY DOT INSPECTION, OR WITH A VALID NYS DOT INSPECTION STICKER IN PLACE ON THE VEHICLE(S). IF UNITS ARE NOT DELIVERED OR FAIL TO MEET NY DOT REGULATIONS, OR ARE FOUND TO BE IN NONCOMPLIANCE WITH BID SPECIFICATIONS OF ELLICOTTVILLE CENTRAL SCHOOL DISTRICT, THEN THE SUCCESSFUL BIDDER WILL BE LIABLE FOR ALL EXPENSES INCURRED BY ELLICOTTVILLE CENTRAL SCHOOL DISTRICT TO PROCURE EQUIPMENT FROM ANOTHER VENDOR. BUSES WILL BE USED FOR NO MORE THAN 75,000 MILES FOR THE TERM OF THE LEASE. 2. PROPOSAL SHALL BE ENCLOSED IN AN OPAQUE ENVELOPE AND MARKED WITH THE NAME OF THE BIDDER, TIME OF BID OPENING AND TITLE "BUS LEASE BID". 3. NON-COLLUSIVE BIDDING CERTIFICATION: THIS CERTIFICATION MUST BE COMPLETED SIGNED AND SUBMITTED WITH THE BID. 4. THE BOARD OF EDUCATION RESERVES THE RIGHT TO REJECT ANY BID IF EVIDENCE SUBMITTED BY BIDDER OR THE BOARD’S INVESTIGATION OF THE BIDDER FAILS TO SATISFY THE BOARD THAT SUCH BIDDER IS PROPERLY QUALIFIED TO CARRY OUT THE OBLIGATION OR THE CONTRACT, OR THAT THE INFORMATION PROVIDED ON THE SPECIFICATION DOES NOT MEET THE SPECIFICATIONS OF THE BOARD.

The date of the bid opening is Monday, September 22, 2025, at 12:00pm (NOON), in the Business Office of Ellicottville Central School, 5873 Route 219, Ellicottville, NY 14731, phone 716-699-2368 (ext 1302).

In order to be considered all bids must be sealed, and must be received by 12pm on Monday, September 22, 2025, at Ellicottville Central School, District Office, 5873 Route 219, Ellicottville, NY 14731. All bids must be clearly marked on the outside of the envelope, “SCHOOL BUS LEASE BID” Attention: Aimee Kilby, School Business Executive and must also include the name of the bidder and time of bid opening.